Media & Photography Policy

Media & Photography Policy of PIIT

Prince Institute of Innovative Technology (PIIT), Greater Noida may capture, use and publish photographs, videos and media content related to academic activities, campus life, events, workshops, seminars, conferences, celebrations, student achievements and institutional programs.

This Media & Photography Policy explains how PIIT may use campus photographs, event videos, student activity images and other media content for institutional communication, documentation and promotional purposes.

Purpose of the Policy

The purpose of this policy is to provide clarity about the use of photographs, videos and media content captured during institute-related activities.

PIIT uses media content to document academic life, showcase student participation, share institutional updates and present the active learning environment of the campus.

Scope of This Policy

This policy may apply to media captured during:

• Academic events

• Orientation programs

• Workshops and seminars

• Conferences and expert talks

• Cultural activities

• Festival celebrations

• Sports activities

• Technical events

• Placement and career activities

• Social initiatives

• Environmental drives

• Student engagement activities

• Institutional celebrations

• Classroom, laboratory or campus activities

• Visits, training sessions and public events organized by PIIT

Types of Media Covered

This policy covers different types of media, including:

• Photographs

• Videos

• Group photos

• Event coverage

• Gallery images

• Social media posts

• Website banners

• Brochure images

• Promotional videos

• Testimonial videos

• Interview clips

• Award or certificate ceremony images

• Campus activity documentation

Use of Photographs and Videos

PIIT may use photographs and videos for genuine institutional purposes such as:

• Website updates

• Event gallery

• Social media posts

• Admission-related communication

• Brochures and posters

• News and announcements

• Public disclosure or activity records

• Institutional presentations

• Student achievement highlights

• Campus life representation

• Reports, newsletters or documentation

• Promotional and informational material

Media content may be used to present the academic environment, student activities, faculty involvement, campus culture and institutional growth of PIIT.

Event and Activity Photography

During events and activities, photographs and videos may be captured by authorized institute representatives, media teams, faculty members, staff members or approved photographers.

Students, faculty, staff, guests and visitors attending such events may appear in photos or videos as part of general event coverage.

Student Participation in Media

Students participating in academic, cultural, technical, sports, social or institutional activities may be photographed or recorded as part of event documentation.

Such media may be used to showcase student learning, participation, talent, achievements and campus engagement.

PIIT aims to use student photographs and videos respectfully and in an appropriate institutional context.

Use of Media for Promotion

PIIT may use selected photographs, videos and event highlights for promotional purposes related to admissions, academic programs, campus life, events, achievements and institutional identity.

Promotional use may include:

• Website sections

• Admission banners

• Course brochures

• Digital posters

• Social media creatives

• Video reels or short clips

• Institutional presentations

• Print or digital advertisements

• Event reports and newsletters

Group Photos and Public Events

In public campus events, group photos and wide-angle event coverage may include multiple students, faculty, staff members, guests and participants.

Such images may be treated as general event documentation and may be published on official platforms for institutional communication.

Individual Photographs and Testimonials

If PIIT uses an individual student, faculty member, staff member or guest prominently for a testimonial, interview, success story or promotional campaign, the institute may seek suitable consent or confirmation wherever required.

Individual feature-based content should be used with care and respect.

Media of Minors

If any participant is a minor, PIIT may handle their media content with additional care. Parent or guardian involvement may be considered where required, especially for individual-focused promotional use.

General event photographs may still be used as part of institutional documentation, subject to reasonable care and applicable norms.

Respectful Use of Media

PIIT will avoid knowingly using media content in a way that is disrespectful, misleading, harmful or inappropriate.

Media content should not be used to:

• Misrepresent any person

• Show students or staff in a negative manner

• Promote false claims

• Damage dignity or privacy

• Create embarrassment

• Misuse sensitive situations

• Distort actual institutional activities

Editing and Design Use

Photographs and videos may be edited for quality, brightness, cropping, design layout, social media format, website banners or promotional presentation.

Editing should not change the basic context of the image or create a misleading representation of the event or person.

Social Media Use

PIIT may publish media content on its official social media channels for event updates, student achievements, campus life and institutional communication.

Students and staff are encouraged to share official posts responsibly, without editing them in a misleading, offensive or harmful way.

Use of Photos by Students or Visitors

Students, visitors and participants may take photographs or videos during events where allowed. However, such media should be used responsibly.

Users should not:

• Misuse photographs of other students or staff

• Post offensive or misleading content

• Edit images in a harmful manner

• Use PIIT’s name or logo without permission

• Create fake event claims

• Share private or sensitive content without consent

• Upload content that harms the dignity of the institute or individuals

Restricted Areas and Sensitive Content

Photography or videography may be restricted in certain areas or situations such as offices, examination areas, document sections, confidential meetings, administrative workspaces, security-sensitive zones or any place where photography is not permitted.

Students and visitors should follow instructions given by faculty, staff or authorized officials.

Media Consent and Objection

By participating in PIIT events, activities or public campus programs, students, staff, guests and visitors may understand that photographs or videos may be captured for institutional purposes.

If any person has a concern about a specific photograph or video published by PIIT, they may contact the institute with relevant details for review.

The request should include:

• Name of the concerned person

• Link or description of the media item

• Reason for concern

• Contact details

• Any supporting information

PIIT will review such requests appropriately.

Removal or Correction Request

PIIT may consider removal, correction or replacement of media content if:

• The media was published by mistake

• The person has a genuine privacy concern

• The image is inappropriate or misleading

• Incorrect name or detail is mentioned

• The media affects dignity or safety

• There is a valid institutional or legal reason

Removal requests will be reviewed by the concerned authority. Approval is not automatic and may depend on the nature of the content and the reason provided.

Media Shared by Third Parties

Sometimes media related to PIIT events may be shared by external participants, guests, photographers, media partners or social media users.

PIIT may not be responsible for content posted by third parties on their own platforms. However, if such content misuses PIIT’s name, logo, student images or institutional identity, the institute may request correction or removal where required.

Copyright and Ownership

Photographs, videos, event media and creative materials captured or produced by PIIT or its authorized representatives may be treated as institutional media assets.

Use of such media by external persons, agencies or organizations may require permission from PIIT.

Users should also refer to PIIT’s Intellectual Property Policy for more details on ownership and permitted use.

Data and Privacy

Media content may include personal images or identifiable individuals. PIIT aims to handle such media responsibly and in connection with genuine institutional purposes.

This policy may be read along with PIIT’s Privacy Policy and Data Retention Policy.

Reporting Misuse of Media

If any person finds misuse of PIIT photographs, videos, logo, event images or student media, they should report the matter to PIIT through official communication channels.

Examples of misuse may include:

• Fake admission advertisements

• Misleading posts using PIIT images

• Edited or offensive images

• Unauthorized commercial use

• Misuse of student photographs

• Fake certificates or event claims

• Wrong use of PIIT logo with photos

Contact for Media-Related Concerns

For media, photography, video use or removal-related concerns, users may contact PIIT through official communication channels.

Prince Institute of Innovative Technology (PIIT)Plot No. 9, Knowledge Park-III, Greater Noida, G.B. Nagar, U.P., Bharat 201310

Website: www.piitindia.edu.in

Email: info@piitindia.edu.in

Phone: +91-8744071200

Changes to This Policy

PIIT may update this Media & Photography Policy from time to time based on website updates, communication practices, campus media requirements, privacy considerations or institutional needs.

The updated policy will be published on the official website.

Acceptance of This Policy

By attending PIIT events, participating in campus activities, appearing in institutional photographs or using PIIT media content, users acknowledge the terms described in this Media & Photography Policy.

For photography, video, event media or image removal-related queries, contact PIIT through official communication channels.

Contact PIIT

View Privacy Policy

View Intellectual Property Policy